Digital archive
- Organisation in folders and subfolders, for quick access to documents;
- Classification by type and tags, making searching easier;
- Linking documents to entities, ensuring better context for the information;
- Access control by user or type, strengthening security;
- Support for any file format, centralising all your documentation;
- Simple Drag & Drop upload, making the process faster;
- Expiry date management, so important deadlines are never missed.
Email integration
- Automatic archiving of emails and attachments, reducing manual work and speeding up information handling;
- Intelligent AI classification, making organisation and fast retrieval easier;
- Centralised information, with emails linked to processes for simpler, contextualised access;
- Lower risk of information loss, avoiding dependence on a single user's mailbox;
- Full communication history, ensuring better follow-up of interactions;
- Greater operational efficiency, with fewer manual archiving and management tasks:
- Automatic workflows that streamline processes and improve the flow of information.
Advanced search
- Intelligent, global search that lets you quickly find any document in the system with a single search;
- Advanced filters that help refine results by document type, entity, date or other relevant criteria;
- Content search with OCR technology, so you can locate information even inside scanned documents or images;
- Instant access to information, significantly reducing the time spent searching for documents
- Greater productivity, ensuring users quickly find the right document, even in large volumes of information.
Artificial Intelligence
- Intelligent document classification, with AI automatically identifying the document type and suggesting the correct classification;
- Automatic extraction of relevant information, reducing data entry and processing time;
- Text recognition in scanned documents and images, making all information searchable and accessible;
- Automatic recognition of QR codes on Portuguese tax documents, making data capture quick and easy;
- Automatic suggestion of the ideal location for each document, ensuring better organisation and faster lookup.
Workflow
- More efficient document processes, with automatic tasks linked to each document type;
- Automatic workflows, reducing manual tasks and speeding up processes;
- Control and traceability, with automatic logging of date, time and activity history;
- Flexible task management, allowing tasks to be forwarded between users;
- Better collaboration, with annotations.
Processes
- Clear identification of each process, with automatic numbering for easier control and organisation;
- Process status tracking, showing the stage each process has reached;
- Better context, through a detailed description of each process;
- Deadline control, with start and completion dates recorded;
- A complete view of the documentation, showing the number of linked documents with direct access to view them.
User management
- Centralised user management, making it easy to manage access and profiles within the system;
- Permission control, ensuring each user only accesses the information relevant to their role;
- Greater information security, with clearly defined access levels per user or group;
- Activity auditing and traceability, showing who accessed, viewed or changed a document;
- Strict access control, strengthening data protection and compliance with internal policies.
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You can try the software for 15 days, at no cost.
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